Streamlining the audit for a logistics company
We conducted a full verification of the company's legal status before sale. We shortened the documentation preparation time by 12 business days.
TransLog Rzeszów faced the challenge of selling shares, which required organizing legal documentation in a short time. Our task was to conduct a due diligence audit while maintaining the company's full operational continuity.
The challenge
The client had 147 contracts with contractors, of which 43 lacked complete attachments or had expired, which halted the due diligence process. The management team lost an average of 3.2 hours a day manually searching through binders for annexes.
Chaos in documentation threatened to lower the company's valuation by potential investors. The lack of a unified archiving system made it difficult for external auditors to access key information, extending the preliminary phase of the audit by over 12 business days compared to the schedule.
Our approach
The Ambicja i Prawo Consulting team implemented a proprietary document verification protocol. We focused on categorizing contracts according to legal and financial risk, conducting the audit in three stages: initial screening, filling gaps, and final digitalization.
Our lawyer was present directly at the client's office for 3 days a week, which allowed for immediate clarification of doubts with the logistics department and accounting. We focus on the specifics, so instead of theoretical analyses, we prepared a transparent summary of risks with ready-made remedial recommendations.
The solution
We delivered a complete register of legal risks along with a digital archive of contracts, which was accepted by the investor's auditors. We also prepared drafts of annexes for 29 contracts requiring immediate correction, which allowed for closing the transaction without having to renegotiate the sale price.
We created a document circulation control system for the client that excludes similar deficiencies in the future. The rules are clear to us — after completing the work, TransLog gained full control over its legal status.
Results
Thanks to our actions, the investor's auditors considered the documentation complete in record time, which allowed for the safe finalization of the share sale transaction.
Timeline
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January 2024Initial analysis of the legal status and inventory of contracts
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February 2024Filling in missing documentation and digitalization of files
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March 2024Finalizing the report for the investor and closing the process
"I was skeptical about the external audit topic, but thanks to Ambicja i Prawo Consulting, we saved a lot of time. Documents were organized in 6 weeks, which saved the transaction schedule."